Job percentage: 71.4286%

Nature of the work

The principal and customary work of an employee in this class of employment consists in developing a program of activities for the day care service and ensuring supervision so as to foster, in keeping with the educational project of the school, the overall development of students while taking into account the interests and needs of the students and the rules. The employee sees to the general well-being of students and ensures their health and safety.

The employee also performs technical work related to the operation of the day care service, particularly with regard to the management of financial, human and material resources.

Characteristic Functions

• The employee works with the school administration on planning and developing the program of activities and evaluating the projects of the service in keeping with the educational project of the school and ensures that it is implemented. He or she sees to the organization of special activities, especially pedagogical days. He or she may, in addition, carry out some or all of the duties of a day care service educator.
• Under the responsibility of the administration, the employee draws up the operating rules of the day care service and the procedures for registration, attendance, welcoming of students and accompanying them until they leave with their parents.
• Prepare and conduct information meetings intended for parents concerning the organization and operation of the day care service. they inform parents and students of the rules established.
• Monitor and carry out the admission and registration of students.
• Verify the students’ attendance reports; enter pertinent data using the appropriate software and produce various reports and statistics; enter information provided by the educator concerning students’ behaviour.
• Ensure that the laws, regulations and various measures applicable to a day care service, particularly in matters pertaining to hygiene, safety, prevention, cleanliness of materials and rooms and the storage and distribution of medication.
• Ensure communication between the day care service and the school administration, parents, school board staff and outside organizations. Within their competence, the employee follows up on complaints or forwards them to the department concerned.
• Assist the schools` administration in determining budgetary estimates: prepare and analyze the data required for estimating revenue from enrolment, grants, allowances and other operating expenses.
• According to the procedure established, they carry out billing, collection and recovery of amounts due. They are responsible for cash receipts, various payments, keeps a petty cash and makes deposits. They prepare various reports, official statements, financial statements and accounts reconciliation.
• Monitor the day care service’s budget and oversees expenses; fill out various forms and applications for allowances and grants and forward the information on budget balance.
• Under the authority of the school administration, the employee participates in determining staffing needs based on the student enrolment forecasts, drawing up work schedules and preparing the staff’s vacation schedule.
• Under the responsibility of the school administration, the employee works with others in developing and maintaining harmonious relations among the day care service staff members. They prepare and conduct coordination meetings of their service; distributes certain tasks; with their team members, evaluate the services rendered.
• Keep a staff attendance record and verify the record of hours worked. Carry out the measures required to replace absent employees while complying with the rules in effect.
• Participate in the physical and material organization of the day care service. Keep an inventory of materials and equipment. Based on the policy established, they order or purchase material, equipment or services; discuss prices with caterers and submit them to parents.
• Use a computer and various software required to perform their work. Update various appropriate registers; may conduct research on the Internet.
• May be required to train less experienced technicians and to coordinate and supervise the work of educators and, if necessary, other support staff in their duties pertaining to the delivery of programs or technical operations for which they are responsible.
• If need be, perform any other related duty.