We are seeking a dynamic and skilled Office Agent to join our finance department team, serving the vibrant Naskapi community.

Job percentage: 100%

THE POSITION

The primary and usual role of the employee in this job class is to organize, direct, and oversee the work carried out by the members of their team, which consists of administrative support staff. This job class also includes employees who, as part of their main and regular duties, perform highly specialized tasks characterized by the complexity, expertise, and autonomy they require. If you’re looking for a career that is both challenging and rewarding—where your work truly matters—apply today to become a cornerstone of our financial operations!

RESPONSIBILITIES

• Coordinate the work, assign tasks, verify them, and provide feedback on their quality; ensure deadlines are met; oversee the onboarding of new staff.
• Set the work schedule for their sector according to received instructions; remind relevant individuals, whether internal or external to the organization, of upcoming deadlines.
• Perform complex and specialized tasks; select, prepare, and verify data; prepare documents, statements, and reports that involve data entry, interpretation when needed, and research both within and outside the organization.
• Communicate with the public or staff, particularly regarding payment or collection procedures, or any other matter within their area of responsibility.
• Provide suggestions and recommendations to improve operational processes.
• Use a computer and various necessary software such as word processors, databases, spreadsheets, and in-house programs; conduct internet research; use email. May be called upon to assist colleagues with software and programs related to shared work tasks.
• Perform any other related duties, as needed.

Main Tasks

• Validation of budget codes – invoices and VISA credit cards
• Validation of expense reimbursement requests
• Validation of travel account reimbursement requests
• Preparation of various quarterly and annual financial reports
• Calculation and monitoring of post-secondary allowances related to Naskapi students

Required qualifications

• Excellent knowledge of spoken and written French and English.
• Must be autonomous, capable of handling multiple requests simultaneously, and able to work effectively as part of a team.
• Able to learn and adapt to new situations.
• Strong judgment, analytical skills, and problem-solving ability.
• Must be able to prioritize assigned tasks, demonstrate organizational and planning skills, and ensure follow-ups.
• Good memory and strong attention to detail.
• Excellent interpersonal skills.
• Must demonstrate a high degree of discretion and objectivity.
• Must be available and flexible regarding work hours, as certain selection activities may take place outside of regular working hours.
• Very good knowledge of Word, Excel; PowerPoint would be an asset.

Schooling and experience

• Hold a Diploma of Vocational Studies (DVS) in a specialty appropriate for the class of employment, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority and have six (6) years of pertinent experience.

Other requirements

• Have a knowledge of office automation.

N.B.: The candidates who wish to be considered for this position will undertake tests to evaluate their knowledge in English and French writing, in Word, Excel, and in problem solving and analytical skills.